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Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Contact point(s): For the attention of: Telephone: E-mail: Fax: Viridian Housing 2 Bridge Avenue Hammersmith Viridian Housing, 2 Bridge Avenue, Hammersmith, London W6 9JP, United Kingdom Mr Paul O’Doherty W6 9JP London UNITED KINGDOM +44 2083077938 paul.o’doherty@viridianhousing.org.uk +44 2085639974 Internet address(es): General address of the contracting authority: www.viridianhousing.org.uk Further information can be obtained from: The above mentioned contact point(s) Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s) Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Housing and community amenities
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Cyclical External and Internal Communal Area Redecorations – Labour only.
II.1.2) Type of contract and location of works, place of delivery or of performance
Works Main site or location of works, place of delivery or of performance: East Midlands, West Midlands,Londonand West Sussex inEngland,UK. NUTS code UK UNITED KINGDOM
II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4) Information on framework agreement
Framework agreement with several operators maximum number of participants to the framework agreement envisaged: 10 Duration of the framework agreement Duration in months: 48 Estimated total value of purchases for the entire duration of the framework agreement Estimated value excluding VAT: Range: between 5 000 000,00 and 6 000 000,00 GBP
II.1.5) Short description of the contract or purchase(s)
Viridian Housing is seeking expressions of interest from suitably interested and qualified Decorating Contractors who can undertake the suitable supply of labour for the provision of external and internal communal decoration including pre paint repairs as required, to tender for membership of a flexible framework agreement under which it envisages that contracts will be let to Contractors within the framework for the provision of all or part of these services and the like to social dwellings, sheltered schemes, supported and special needs housing as well as leasehold and shared ownership and commercial units such as student hostels in properties (but not limited to) owned or managed by Viridian. Contractors will be invited to evaluate/price against a schedule of rates and dwelling archetypes and a model specification and to submit variants for working in different geographical areas and combination of areas as Viridian Housing has stock widely distributed acrossEngland. Viridian Housing will subsequently tender through a mini competition between the framework Contractors and enter into individual Contracts with successful Contractors on a geographical basis for a period of up to 4 years with an option to extend, subject to satisfactory on-going annual performance review. The Contractors will be required to provide a customer focused service and show a commitment to providing an effective service that provides value for money to Viridian Housing and its customers. Viridian Housing will require the Contractor to co-operate with them in working towards a partnership approach in service delivery. Viridian Housing reserves the absolute right to withdraw from this procurement procedure at any time and for whatever reason without awarding a contract(s). Applicants shall be responsible for the costs and expenses they incur as a result of participating in this procurement process. Viridian Housing and or its advisors shall not be liable for and will not pay any costs in respect of the preparation of any pre-qualification or subsequent tender submission of any applicant or bidder whether they are successful or not. This shall equally apply in the event that the procurement process is postponed, cancelled or abandoned by Viridian Housing at any stage and for whatever reason. Applicants shall be deemed to have unequivocally accepted this as a condition to precedent to participation in this procurement process. Works will include but are not limited to: clearing, washing down and cleaning but not limited to UPVC gutters, windows and doors, staining and/or painting internally and externally, pre paint repairs but not limited to filling, and sanding. This list is indicative only and is not exhaustive. The framework is envisaged to cover a national geographical area and will be split into 4 regions consisting of East Midlands, West Midlands,London, andWest Sussex. Contractors have the option to express an interest in all, or individual regions at the PQQ stage.
II.1.6) Common procurement vocabulary (CPV)
45440000 Painting and glazing work 45442180 Repainting work 45442190 Paint-stripping work 79931000 Interior decorating services
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8) Lots
This contract is divided into lots: yes Tenders may be submitted for one or more lots
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Please see II.1.5 and the Pre-Qualification Questionnaire. Estimated value excluding VAT: Range: between 240 000,00 and 5 000 000,00 GBP
II.2.2) Information about options
Options: no
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Cyclical External and Internal Communal Area Redecorations -East Midlands
1) Short description
Internal and external communal decoration including minor pre paint repairs as required to social housing general needs dwellings, supported and residential schemes, leasehold and shared ownership flats owned or managed by Viridian Housing and located in theEast Midlandsarea.
2) Common procurement vocabulary (CPV)
45440000 Painting and glazing work 45442180 Repainting work 45442190 Paint-stripping work 79931000 Interior decorating services
3) Quantity or scope
Estimated value excluding VAT: 240 000,00 GBP
4) Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5) Additional information about lots
Award of any contract or not for this lot is dependant on whether Viridian Housing exercises its option to make an award based on lots, rather than a single contract, as stated under section II.1.5 of this Notice. The applicant’s attention is drawn to Viridian Housing’s disclaimer of liability for any of the applicant’s cost/expenses in the event that a separate contract is not awarded in respect of this lot. Lot No: 2 Lot title: Cyclical External and Internal Communal Area Redecorations -West Midlands
1) Short description
Internal and external communal decoration including minor pre paint repairs as required to social housing general needs dwellings, supported and residential schemes, leasehold and shared ownership flats owned or managed by Viridian Housing and located in theWest Midlandsarea.
2) Common procurement vocabulary (CPV)
45440000 Painting and glazing work 45442180 Repainting work 45442190 Paint-stripping work 79931000 Interior decorating services
3) Quantity or scope
Estimated value excluding VAT: 360 000,00 GBP
4) Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5) Additional information about lots
Award of any contract or not for this lot is dependant on whether Viridian Housing exercises its option to make an award based on lots, rather than a single contract, as stated under section II.1.5 of this Notice. The applicant’s attention is drawn to Viridian Housing’s disclaimer of liability for any of the applicant’s cost/expenses in the event that a separate contract is not awarded in respect of this lot. Lot No: 3 Lot title: Cyclical External and Internal Communal Area Redecorations -London
1) Short description
Internal and external communal decoration including minor pre paint repairs as required to social housing general needs dwellings, supported and residential schemes, leasehold and shared ownership flats owned or managed by Viridian Housing and located in theLondonarea.
2) Common procurement vocabulary (CPV)
45440000 Painting and glazing work 45442180 Repainting work 45442190 Paint-stripping work 79931000 Interior decorating services
3) Quantity or scope
Estimated value excluding VAT: 5 100 000,00 GBP
4) Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5) Additional information about lots
Award of any contract or not for this lot is dependant on whether Viridian Housing exercises its option to make an award based on lots, rather than a single contract, as stated under section II.1.5 of this Notice. The applicant’s attention is drawn to Viridian Housing’s disclaimer of liability for any of the applicant’s cost/expenses in the event that a separate contract is not awarded in respect of this lot. Lot No: 4 Lot title: Cyclical External and Internal Communal Area Redecorations –West Sussex
1) Short description
Internal and external communal decoration including minor pre paint repairs as required to social housing general needs dwellings, supported and residential schemes, leasehold and shared ownership flats owned or managed by Viridian Housing and located in theWest Sussexarea.
2) Common procurement vocabulary (CPV)
45440000 Painting and glazing work 45442180 Repainting work 45442190 Paint-stripping work 79931000 Interior decorating services
3) Quantity or scope
Estimated value excluding VAT: 300 000,00 GBP
4) Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5) Additional information about lots
Internal and external communal decoration including minor pre paint repairs as required to social housing general needs dwellings, supported and residential schemes, leasehold and shared ownership flats owned or managed by Viridian Housing and located in theWest Sussexarea.
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
Performance bonds, Parent Company guarantees, warranties and/or deposits may be required by Viridian Housing. Details will be set out in the Tender documents as applicable.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be included in the tender/contract documentation.
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Where bidders form a consortium they may be required to incorporate a company to form a special purpose vehicle. In the event of a group of organisations submitting an acceptable offer it will be necessary for them to provide an undertaking that each organisation will be jointly and severally liable for the due performance of any contract/s entered into between Viridian Housing and such organisations.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes Description of particular conditions: Bidders who satisfy any of the criteria for rejection set out in Regulation 23 (1), Public Contracts Regulation 2006 shall be treated as ineligible. Bidders may be requested to provide such evidence as is reasonably necessary to allow Viridian Housing to establish that the aforementioned criteria does not apply to them.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As detailed in the Pre-qualification Questionnaire (“PQQ”) referred to below that will be sent to eligible applicants who respond to this Notice.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The information and formalities set out in Article 47 of Directive 2004/18/EC and Regulation 24 Public Contracts Regulations 2006. These requirements will be set out in the PQQ referred to in III.2.1 above. Copies of the PQQ can be requested from the contact point as set out in point I. The PQQ must be completed and returned with all required supporting information by the deadline stated in section IV.3.4 of this Notice. Minimum level(s) of standards possibly required: As stated in PQQ.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements are met: The information and formalities set out in Article 48 of Directive 2004/18/EC and Regulation 25 Public Contracts Regulations 2006. These requirements will be set out in the PQQ referred to in III.2.1 above. Copies of the PQQ can be requested from the contact point as set out in ponit I. The PQQ must be completed and returned with all required supporting information by the deadline stated in section IV.3.4 of this Notice. Minimum level(s) of standards possibly required: The successful Providers will be experienced in and be required to incorporate all duties that are relating to but not limited to the supply and fix of internal and external decorations including prior to paint repairs, painting, staining, clearing and cleaning external/internal UPVC products on a cyclical basis agreed by Viridian Housing required to enable them to properly fulfil the duties placed upon them by any Regulations and the recommendations of the Health and Safety Executive unless amended by the terms of the appointment. The Providers staff will have to enhanced Criminal Record Bureau checks carried out before going on site. The values of the contracts and value of work cannot and will not be guaranteed.
III.2.4) Information about reserved contracts
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
III.3.2) Staff responsible for the execution of the service
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 10
IV.1.3) Reduction of the number of operators during the negotiation or dialogue
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
VH-Proc-PS-12-001
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 6.1.2012 – 17:00 Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
11.1.2012 – 17:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
23.1.2012
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the tender
IV.3.8) Conditions for opening tenders
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3) Additional information
All Expressions of Interest and requests for a PQQ must be made via e-mail to the point of contact indicated in I.1 above. All enquiries relating to the PQQ specifically or the pre-qualification process generally shall also be made via e mail to the point of contact indicated in I.1 above but must be received no later than 17:00 hours on 6.1.2012. It will not be possible to respond to any enquiries received after that date and time.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
Telephone: Viridian Housing 2 Bridge Avenue Hammersmith W6 9JP London UNITED KINGDOM +44 20883073300 Body responsible for mediation procedures Telephone: Viridian Housing 2 Bridge Avenue Hammersmith W6 9JP London UNITED KINGDOM +44 20883073300
VI.4.2) Lodging of appeals
VI.4.3) Service from which information about the lodging of appeals may be obtained
VI.5) Date of dispatch of this notice:
28.11.2011
